Administrative / Office Assistant
Remote
Full Time
Entry Level
We are seeking an organized and dependable Office Manager / Administrative Assistant to oversee daily administrative operations and provide support across accounting, customer service, and production coordination. This role is essential to maintaining efficient office systems and ensuring smooth communication between internal teams and external partners.
Key Responsibilities
Office Administration
Manage daily office operations and administrative workflows
Maintain organized filing systems (digital and physical)
Handle incoming calls, emails, and correspondence
Schedule meetings and coordinate internal communications
Financial & Documentation Support
Assist with invoicing and billing coordination
Support accounts payable and receivable documentation
Maintain vendor and customer records
Prepare reports and basic spreadsheets as needed
Operations Support
Coordinate with production to track order documentation
Assist with purchase orders and inventory tracking
Maintain compliance records and company documentation
Vendor & Customer Relations
Serve as a liaison between vendors, customers, and internal teams
Track service contracts and agreements
Support follow-up communications as required
Key Responsibilities
Office Administration
Manage daily office operations and administrative workflows
Maintain organized filing systems (digital and physical)
Handle incoming calls, emails, and correspondence
Schedule meetings and coordinate internal communications
Financial & Documentation Support
Assist with invoicing and billing coordination
Support accounts payable and receivable documentation
Maintain vendor and customer records
Prepare reports and basic spreadsheets as needed
Operations Support
Coordinate with production to track order documentation
Assist with purchase orders and inventory tracking
Maintain compliance records and company documentation
Vendor & Customer Relations
Serve as a liaison between vendors, customers, and internal teams
Track service contracts and agreements
Support follow-up communications as required
Qualifications
2+ years of administrative or office management experience
Strong organizational and multitasking skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Experience with QuickBooks or similar accounting software preferred
Strong written and verbal communication skills
Apply for this position
Required*